How Much Does Sage Intacct Cost?

Let us guess: you took a "quick" break from work to figure out a ballpark Sage Intacct cost, but now you're getting the runaround. By this point, it’s been 2 ½ hours of page after page saying, “it depends” or “contact us for a quote.” You have a headache. You need a coffee. And you still have a report due by the end of the day.

Thank goodness you clicked on this page!

Here, you'll get straightforward answers, real numbers, and valuable information that helps you accurately ballpark your costs — so let's get on with it.

What Is the Typical Sage Intacct Cost for an Annual Subscription?

No beating around the bush here:

Most small businesses begin with a Sage Intacct setup that includes at least two business entities, at least three business users, 10 employee users, the Core Financials package, and at least one additional module.

For a configuration like this, you can ballpark your annual software subscription costs at $25,000, with implementation costs of about $35,000.

Now, let's talk variables for your specific situation so that you can tailor that ballpark to your unique needs.

Variable 1: Modules

The "Core Financials" package is the Sage Intacct basic package. It includes a wide array of offerings, which is refreshing. You can count on:

• General Ledger
• Accounts Payable
• Accounts Receivable
• Order management (a fancy name for Sales Order)
• Purchasing (Purchase Order)
• Cash Management (Bank Reconciliation)
• Financial Reporting & Dashboards

As we mentioned, however, most businesses require at least one additional module.

The great thing about Sage Intacct is that it's a modular system, which means you can add new capabilities as you go — and you never need to pay for modules you don't want. Popular additional modules deliver capabilities for:

• Inventory management
• Budgeting & planning
• Project accounting & costing
• Fixed asset management
• Subscription billing & contract management
• Revenue recognition
• Time & expense management
• Salesforce integration (or other CRMs)

Ballpark it yourself: Our Sage Intacct cost at the beginning of this article assumed you would use one additional module. Need more? Adjust your number up.

Variable 2: Users

Each user of your Sage Intacct system requires a user license. In general, there are two types of users:

• Business users

These licenses are more expensive and provide full access to the Sage Intacct capabilities each user needs, depending on their role.

• Employee users

These licenses are more cost-effective and provide limited access to Sage Intacct capabilities, tailored to meet the needs of each user in their specific role.

You can easily get lost in the details with user types (Project Manager, Warehouse, CRM, and Platform are just a few examples). In general, these are each different kinds of limited-access Employee licenses.

Ballpark it yourself: Our example assumed three business user licenses and a pack of 10 employee user licenses. Adjust your numbers accordingly.

Variable 3: Time

Please note that Sage Intacct is sold as a subscription, and your annual subscription costs will fluctuate over time. As part of your budgeting, assume your subscription cost will increase by 3-8% annually. Therefore, what costs $25,000 this year may cost $27,000 next year and $28,000 the year after. In return for this mild increase, you'll get feature and security updates, bug fixes, performance improvements, and software enhancements.

Over time, your business will also grow. You will add new entities and new users, all of which will increase your costs. Our experts at VBCC have been applying "growth math" for decades, and we can help you develop realistic estimates, so you know what to expect over time.

However, time can also work in your favor. Generally, if you commit to a more extended subscription contract, such as 3 years, you can lock in a discount on your overall Sage Intacct cost.

What Does a Sage Intacct Implementation Cost?

So far, so clear. However, we now need to discuss your implementation costs. These primarily cover the consulting expenses required to migrate your data from QuickBooks or your current ERP initially, configure your new Sage Intacct system, and train you and your team on its use.

As a general rule of thumb, assume that for every $1.00 you spend on annual subscription costs, you should budget $1.50 for one-time implementation costs.

We did that calculation for you at the beginning of this article with our "typical sage Intacct cost" breakdown. Still, you'll want to update your calculations if your tailored ballpark differs from our generalized one.

Keep in mind that, generally, your implementation costs will increase if your setup becomes more complex and time-consuming.

Here are a few things that tend to increase consulting costs:

• One-off software customizations (significant increase)
• Customized reporting or operational reporting (medium increase)
• Third-party (ISV) integrations (slight increase, usually)

A Note of Caution: Do not attempt to cut costs by handling consulting tasks such as configuration or custom operational reporting yourself. For most businesses, it's a waste of time to learn the intricacies of Sage coding, which is why many companies give up and resort to time-consuming workarounds. When it comes to your business efficiency, anything worth doing is worth doing well — which is why you're hiring an expert consultant like VBCC anyway, right?

The "Hidden" Costs of a Sage Intacct Implementation

We're not hiding anything from you, so instead of "hidden" costs, we should probably refer to these as "auxiliary" costs. These are the indirect costs you should budget for, even though they aren't part of your Sage subscription or implementation.

These include:

• Training costs — you and your staff will need group training sessions on your new software. Some members of your staff will require additional one-on-one training, which will require consulting time.
• Labor costs — implementing a new ERP system requires dedication from both your implementation partner and your internal team. You may want to consider additional perks for your internal team during this process.
• Productivity costs — inevitably, your entire team will work a little slower as they acclimate themselves to using the new system.
  
  

The Real Cost of Sage Intacct

Of course, all of these numbers are a rough ballpark. Your business will have unique requirements, preferences, and requests, and your totals will vary accordingly. But we hope this has given you a general idea of what you can expect.

Here at VBCC, we've spent over 30 years helping businesses maximize the benefits of their Sage ERP solutions. We pride ourselves on being consistently genuine, honest, and kind to our clients, every second of every day.

We also respect your time and understand that when you ask a completely reasonable question about what Sage Intacct costs, you don't want to hear another, "Well, that depends..."

That’s why we've provided you with these numbers as a ballpark: so you can tie up your research task here and return to your actual work. Now, you can take a quick stretch break, get that coffee you've been wanting, and finish up the report that’s due today.

And, as soon as you're ready for a more precise estimate of your costs for Sage Intacct, reach out.

Contact VBCC for Your Personalized Cost Estimate